Payroll/Accounts Payable Assistant Oklahoma City, Oklahoma
A career at Mercy Rehabilitation Hospital, a state-of-the-art inpatient acute rehabilitation hospital operated jointly with Kindred Healthcare and Mercy, is more than a job. It’s a chance to be a vital member of an interdisciplinary team caring for people in the Great Plains region who need continued care to recover completely.
You have specialized skills and our patients in Oklahoma City need them! If you are an enthusiastic individual seeking an environment dedicated to superior patient care and an organization with a strong mission to serve our community, we invite you to apply!
The Payroll/Accounts Payable Assistant leads the day-to-day administration of Payroll and Accounts Payable functions for the hospital and assists the Controller in departmental and organization-wide activities. This position requires an extremely detail orientated person with solid knowledge payroll and A/P functions.
- Daily payroll administration, including bi-weekly payroll processing, collecting timesheets, editing time transactions and acting as initial contact for inquiries and issues related to payroll.
- Assisting setting up new employees in SAP and Kronos payroll system.
- Updating and maintaining current employee information in SAP.
- Receiving, reviewing for accuracy and approving a preview of payroll transmittal each bi-weekly pay period.
- Working with corporate Payroll Specialist to ensure accurate and timely payroll processing each pay period.
- Completing weekly/biweekly Kronos report and distribute to appropriate supervisors and managers.
- Educating employees on payroll policies and procedures.
- Answering payroll inquiries and resolves all discrepancies as they arise.
- Establishing, organizing and supervising the maintenance of payroll department records, ensuring complete accuracy and confidentiality
- Entering all A/P requests into SAP timely and accurately.
- Validateinvoices for proper GL coding,departmentalallocation,andappropriateapproval.
- CoordinatevendorsetupsincludingOIG/GSAscreening,obtainingcompletedW9submission and identifying1099reportable,
- Assures that all payment computations are correct and expensed to the proper cost centers
- Maintains all accounts payable records in an accurate and orderly manner. Keeps various files current and correct.
- Ensures all expenditures are properly authorized, recorded, and expensed to the correct cost center.
- Matches vendor’s invoices to receiving reports and purchase orders verifying pricing, account distribution, and quantity.
- Confirms prices with received discounts and credit memos due. Assists in reconciling differences. Works with purchasing to resolve discrepancies.
- Reconciles monthly vendor statements and accounts payable vendor year to date summary reports.
- Cancels paid invoices and files in closed file.
- Checks accuracy of invoices by verifying all extensions and footing of invoices and check requests.
- Audits the distribution and approval process of Accounts Payable packages maintaining appropriate controls.
- Prepares accounts payable packages consisting of invoice worksheet, vendor invoice, purchase order, and CER, as applicable
- Submits accounts payable packages for review, signature, and approval
- Coordinates and controls the accounts payable relating to the hospital.
- Assist Materials Management with stocking of supply rooms and other duties that may be assigned by Materials Manager
- Other duties as assigned.
- Previous payroll and A/P experience preferred.
- Must have excellent oral and written communication skills.
- Excellent computer skills in a Microsoft Windows environment. Must include Excel and PowerPoint and demonstrated skills in database management and record keeping, Kronos or SAP experience preferred.
- Evidence of the practice of a high level of confidentiality.
- Excellent organizational skills.
- Demonstrating the ability to handle multiple assignments, balance priorities, makes decisions quickly.
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