Administrative AssistantMadison, Wisconsin

JOB SUMMARY:

Provides administrative support to the CEO and Administrative team for general office duties.  Responsible for credentialing and physician files.

ESSENTIAL FUNCTIONS:

• Manages routine operations and special projects for the hospital as assigned.
• Handles all correspondence for the leadership team
• Assists CEO in all assigned administrative duties.
• Provides clerical support and completes special projects for the Medical Director, Committee Chairs and Medical Staff.
• Maintains and secures files for Medical Staff Credentials.
• Ensures acquisition of all information required in the process of credentialing an applicant physician as needed.
• Ensures all physician’s credential files are complete prior to presentation to the Credentials Committee or Medical Staff Executive Committee.
• Maintains confidentiality and confidential information.
• Records, transcribes, and types memos and/or minutes relevant to meetings and committees.
• Keeps calendar and schedules meetings as assigned.
• Types and distributes any necessary letters, memos, and statistical reports.
• Coordinates the flow of information
• Answers the telephone, screens calls, and refers to individuals appropriately
• Maintains and promotes positive image of the facility.

• HS Diploma/GED required; College level education preferred
• 2 years' experience in an Administrative support role.
• Must have experience in handling confidential information.
• Extensive knowledge of office administrative duties.
• Excellent computer skills.
• Excellent communication skills.
• Ability to deal tactfully with, patients, hospital staff and the general public.