Senior Administrative Assistant- RemoteLouisville, Kentucky
- Reads and routes incoming mail. Prepares outgoing mail and correspondence, including e-mails and faxes.
- Composes and types routine correspondence.
- Organizes and maintains filing systems for correspondence and other records.
- Answers and screens telephone calls and arranges conference calls.
- Coordinates schedules and makes appointments for the Department.
- Greets scheduled visitors and conducts to appropriate area or individual.
- Arranges and coordinates travel schedules and reservations.
- Coordinates and arranges meetings, prepares agendas, reserves and prepares facilities and meeting areas and records and transcribes minutes of meetings.
- Makes copies of correspondence or other printed materials.
- Orders and maintains supplies, and arranges for equipment maintenance.
- Approves charges to the departmental budget and monitors budget monthly to ensure department is operating within established limits.
- Reviews expense accounts and vouchers and routes for payment.
- Responds to communications from upper management, attorneys, bankers or other outside officials.
- Proficient computer skills, including Word, Excel and Access and PowerPoint.
- Strong interpersonal and organizational skills.
- Ability to self-direct and self-pace.
- Pays close attention to detail.
- Ability to work well with others in a team environment.
- Multi-task oriented.
- Proficient typing skills of 60+ wpm.
- Ability to maintain a high level of confidentiality.
- High School Diploma or equivalent.
- 5 years administrative or secretarial experience, preferably in a large corporate environment.
- Certified Executive Administrative Professional (CEAP) preferred.
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