Purchasing Processor/ExpeditorLouisville, Kentucky

We are recruiting for a Purchasing Processor/Expeditor to join our Supply Chain Team in Louisville, Kentucky. This is a remote position.

Summary:

The a Purchasing Processor/Expeditor is responsible for confirming all open purchase orders with vendors in order to expedite timely delivery to the customer. Interacts with Buyers and other Materials Management team members to effectively communicate order issues and reach resolution. Researches and resolves purchase order discrepancies to assure issues or problems are resolved on the front end of the process. Processes purchase requisitions for various lines of business and acts as field resource for contract information, product sourcing, product specifications and purchase order follow-up.

Job Duties And Responsibilities

• Expedites deliveries past due from open purchase order reports. Obtains current order delivery information from vendors. Updates accurate delivery information in the purchasing system.
• Works on the Open Order report on a regular weekly schedule to identify and expedite open orders. Contacts vendors for expected ship date.
• Communicates order delays, back orders and/or discontinued items to department Buyers and Inventory Control through the confirmation process.
• Researches and corrects purchase order line discrepancies including pricing, description, catalog number, unit of measure, EDI rejections, and quantity. If pricing discrepancy will research and validate contract pricing and unit of measure. Corrects the pricing or unit of measure on Purchase Order and updates master file.
• Tracks and resolves problem shipments in collaboration with hospital receiving departments to ensure timely delivery to departments. Suggests process improvements for proactive resolution related to recurring problem shipments/vendors.
• Assists with the reconciliation of receipt accruals (received not invoiced). Interfaces and communicates with Accounts Payable.
• Contacts Vendor to expedite credits that are outstanding and not yet received.
• Manages the daily order resolution report and coordinates with Buyers for resolution.
• Advises facilities regarding purchasing policies, procedures and contract standards.
• Reviews Purchase Requisitions for completeness and accuracy.
• Enters Purchase Requisition information into SAP to generate purchase orders.
• Contacts facilities and vendors to resolve outstanding issues.

Education

• A minimum of an Associate’s Degree or High School Graduate with 1-2 years Purchasing experience. Healthcare purchasing experience preferred. 

Training and Experience

• 1-2 years experience in Purchasing or purchasing related activities required.
• Must be accurate in dealing with figures required.
• Prior Materials Management experience preferred.
• Proficient in Microsoft Office Suite required.
• Experience with ERP / MMIS Systems required.
• Prior experience with expediting medical supplies and capital equipment preferred.
• Excellent Good communication skills required

Depending on candidate’s qualifications, we may fill this at a different level.