Payroll Coordinator - Full-TimeLanghorne, Pennsylvania

The first and only freestanding, inpatient acute rehabilitation hospital in Bucks County.

St. Mary Rehabilitation Hospital (SMRH) embraces the tradition of excellence for which St. Mary Medical Center is known. We are very proud of our patient outcomes. St Mary Rehab Hospital has been ranked in the top 25 percent of all rehab hospitals by UDS (Uniform Data Systems) for multiple years.

Our state-of-the-art, acute rehabilitation hospital features 50 spacious, private rooms and two specialty units (brain injury and stroke recovery). Our highly skilled, clinical staff is dedicated to the treatment and recovery of individuals who have suffered:

• Stroke
• Trauma

Neurological conditions including:

• Parkinson’s Disease
• Multiple Sclerosis
• Guillian-Barre Syndrome
• Polyneuropathy
• Brain Injury
• Spinal Cord Injury
• Orthopedic Injury
• Amputation
• Medically Complex Illnesses including: Cardiac and Pulmonary, and Renal disease

Job Summary:

The Payroll Coordinator leads the day-to-day administration of Payroll and Accounts Payable functions for the hospital and assists the Controller in departmental and organization-wide activities. This position requires an extremely detail orientated person with solid knowledge payroll and A/P functions.

ESSENTIAL FUNCTIONS:

• Daily payroll administration, including bi-weekly payroll processing, collecting timesheets, editing time transactions and acting as initial contact for inquiries and issues related to payroll.
• Assisting setting up new employees in SAP and Kronos payroll system.
• Updating and maintaining current employee information in SAP.
• Request position numbers as needed.
• Backup to HR for I9/eVerify initiation and verification.
• Upload Indeed hosted resumes into Taleo.
• Receiving, reviewing for accuracy and approving a preview of payroll transmittal each bi-weekly pay period.
• Working with corporate Payroll Specialist to ensure accurate and timely payroll processing each pay period.
• Completing weekly/biweekly Kronos report and distribute to appropriate supervisors and managers.
• Educating employees on payroll policies and procedures.
• Answering payroll inquiries and resolves all discrepancies as they arise.
• Establishing, organizing and supervising the maintenance of payroll department records, ensuring complete accuracy and confidentiality
• Entering all A/P requests into SAP timely and accurately.
• Validateinvoices for proper GL coding,departmentalallocation,andappropriateapproval.
• Processinvoices,expensereports,physicianpayments,etcandissuechecks.
• CoordinatevendorsetupsincludingOIG/GSAscreening,obtainingcompletedW9submission and identifying1099reportable,
• Assures that all payment computations are correct and expensed to the proper cost centers
• Maintains all accounts payable records in an accurate and orderly manner. Keeps various files current and correct.
• Ensures all expenditures are properly authorized, recorded, and expensed to the correct cost center.
• Matches vendor’s invoices to receiving reports and purchase orders verifying pricing, account distribution, and quantity.
• Confirms prices with received discounts and credit memos due.  Assists in reconciling differences.  Works with purchasing to resolve discrepancies.
• Reconciles monthly vendor statements and accounts payable vendor year to date summary reports.
• Cancels paid invoices and files in closed file.
• Checks accuracy of invoices by verifying all extensions and footing of invoices and check requests.
• Audits the distribution and approval process of Accounts Payable packages maintaining appropriate controls.
• Prepares accounts payable packages consisting of invoice worksheet, vendor invoice, purchase order, and CER, as applicable
• Submits accounts payable packages for review, signature, and approval
• Coordinates and controls the accounts payable relating to the hospital.
• Other duties as assigned.