Skip to main content

Executive Administrative Assistant - Mercy Rehabilitation HospitalFort Smith, Arkansas

Apply Now

Current Kindred Healthcare employees apply here.

Job # 394915 Date posted 11/13/2020

Description

Executive Administrative Assistant

Kindred Healthcare is excited to announce our newest Joint Venture Partnership with Mercy Health at Mercy Rehabilitation Hospital in Fort Smith, AR!
This will be a brand new hospital with 50 private rooms. Recently celebrating our groundbreaking, the anticipated opening will be 2nd quarter of 2021. Kindred will manage day-to-day operations of Mercy Rehabilitation Hospital Fort Smith. The new hospital will care for adults recovering from conditions such as stroke, neurological disease, injury to the brain or spinal cord and other debilitating illnesses or injuries. Kindred and Mercy are also partners for rehab hospitals in Oklahoma City, St. Louis and Springfield, Missouri.

With more than 20 standalone inpatient rehabilitation facilities (IRFs) across a dozen states, Kindred Hospital Rehabilitation Services (KHRS) is a partner of choice for many major hospital systems in the creation and success of joint-venture operations that outperform in both clinical and financial outcomes. We bring proven rehabilitation management and services expertise that benefits our partners as well as the nearly 50,000 IRF patients we see each year who seek to recover and get home quickly from any of a number of conditions, including stroke, brain injury, spinal cord injury, orthopedic injury, neurological conditions, amputation and trauma

Job Summary:

This position provides administrative support to the CEO and leadership team of the hospital. In addition to typing, filing, scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects. Also, answers non-routine correspondence and may assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.


Responsibilities:

  • Manages routine operations and special projects for the hospital as assigned.

  • Handles all correspondence for the leadership team

  • Assists CEO in all assigned administrative duties.

  • Provides clerical support and completes special projects for the Medical Director, Committee Chairs and Medical Staff.

  • Maintains and secures files for Medical Staff Credentials.

  • Has lead responsibility for acquisitions of all information required in the process of credentialing an applicant physician as needed.

  • Makes sure a physician’s credential file is complete prior to presentation to the Credentials Committee or Medical Staff Executive Committee as needed

  • Maintains confidentiality and confidential information.

  • Records, transcribes, and types memos and/or minutes relevant to meetings and committees.

  • Keeps calendar and schedules meetings as assigned.

  • Types and distributes any necessary letters, memos, and statistical reports.

  • Coordinates the flow of information

  • Answers the telephone, screens calls, and refers to individuals appropriately

  • Maintains and promotes positive image of the facility



Qualifications

Professional Requirements:

  • Meets dress code standards; appearance is neat, clean and professional.
  • Completes annual educational requirements.
  • Maintains regulatory requirements.
  • Maintains patient confidentiality at all times.
  • Maintains confidentiality regarding administrative discussion and meetings.
  • Reports to work on time and as scheduled, completes work within a designated time.
  • Wears identification while on duty, uses computerized punch time system correctly.
  • Completes in-services and returns in a timely manner.
  • Attends annual review and in-services, as appropriate.
  • Represents the organization in a positive and professional manner.
  • Actively participates in performance improvement and continuous quality improvement (CQI) activities.
  • Complies with all organizational policies regarding ethical business practices.
  • Communicates the mission, ethics and goals of the facility, as well as the focus statement of the department/office.
  • A High School Diploma or GED required.
  • Business school, Associate’s degree or equivalent is a plus.
  • 3-4 years of related experience.

Experience/Skills:

  • Must be proficient in MS Word, Excel, PowerPoint and the Internet.
  • Excellent verbal and written communication skills required.
  • Ability to communicate in English, both verbally and in writing.
  • Additional languages preferred.
  • Excellent presentation and interpersonal skills.
  • A professional appearance and telephone manner is essential.
  • Must be able to type 40-45 wpm.
  • Knowledge of basic bookkeeping.
  • Ability to transcribe from electronic means.
  • Ability to operate office equipment.

Physical and Safety Requirements:
  • For physical demands of position, including vision, hearing, repetitive motion and environment, see the following description:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising patient care.

Apply Now

Current Kindred Healthcare employees apply here.

High Standards Icon

You have high standards. So do we. Find your future with Kindred, the country’s largest provider of post-acute care. A career here will allow you to learn, thrive and grow in a positive and supportive environment where your input matters. Join us and see all that you can accomplish when you combine your talent, skills and dedication with a highly successful and compassionate healthcare leader.

High Standards Icon

Nursing excellence practiced here. Kindred is one of the largest, most successful providers of post-acute care in the country and our nurses are a big reason why. Here, you’ll engage our patients and their families by providing the skill, comfort and compassionate care needed for the best possible outcomes and reducing lengths of stay and unnecessary re-hospitalizations. Join our dedicated staff and gain valuable experience as you learn, grow and thrive in a positive and empowering environment.

High Standards Icon

Rehabilitation is the key to everything we do. And our caring, compassionate therapists are proud to lead the way. As the largest diversified provider of rehabilitation therapy in the country, we’ve been managing rehab for more than 30 years. Whether you are a physical, occupational or speech-language therapist, we have opportunities that allow you to provide exceptional care in an environment committed to career growth and continual learning and support.

Recently Viewed Jobs

You have not viewed any jobs yet.

Saved Jobs

You have not saved any jobs yet.

Sign up for Job Alerts

Get the latest job openings based on your skills and background sent directly to your inbox.

Sign up for Job Alerts

Get the latest job openings based on your skills and background sent directly to your inbox. Click "Add" after entering your interests, then click "Sign Up" and we’ll email you when an opening matches your criteria.

Interested InSelect a job category from the list of options. Search for a location and select one from the list of suggestions. Finally, click “Add” to create your job alert.

  • Administrative, Fort Smith, Arkansas, United StatesRemove
  • Healthcare Executive, Fort Smith, Arkansas, United StatesRemove

Connect with Our Recruiters

Share some preliminary info about yourself and we will contact you to discuss your career and future opportunities.

Connect with Our Recruiters

Please note this is NOT an application to a specific job. To apply for a specific job please click here and complete an online application.

When is the best time to reach you?

Which discipline do you work in?
Which setting do you currently work in?
Which setting are you most interested in learning about?