Executive Administrative AssistantEdwardsville, Illinois
Executive Administrative Assistant
Anderson Rehabilitation Institute - Edwardsville, IL
Kindred Healthcare, LLC (“Kindred”) and Anderson Healthcare have begun construction on an acute rehabilitation institute being built on Anderson Healthcare’s Goshen Campus in Edwardsville, Illinois. This institute will be the first freestanding rehabilitation institute in the Central and Southern regions of Illinois. Anderson Rehabilitation Institute is a joint venture between Kindred and Anderson Healthcare and is expected to open in Q2 2021.
The facility will provide care to patients recovering from stroke, traumatic brain injury, spinal cord injury, amputation, and other complex conditions. Staff will provide physical, occupational, and speech therapy. Other special services provided will include physiatry, internal medicine, medical/surgical consultations, rehabilitation nursing and nutritional services. The institute will have a dedicated pharmacy. The 49,920-square-foot facility will have 34 beds and feature all private rooms; a secured acquired brain injury unit with private dining and therapy gym; large interdisciplinary gym for all therapy services; transitional living apartment designed to simulate a residential apartment, to prepare patients for their daily living tasks before they are discharged home; and a therapeutic courtyard with exterior amenities. It will also have specially designed rooms to treat dialysis patients; and specialty programs dedicated to neuro, stroke, brain injury, and amputation.
This position provides administrative support to the CEO and leadership team of the hospital. In addition to typing, filing, scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, working on special projects. Also, answers non-routine correspondence and may assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize diversified workload, recommends changes in office practices or procedures.
- Greets visitors, directs visitors appropriately; maintains the communication flow of the office.
- Prepares reports, memos, correspondence, meeting minutes, special projects, etc., for the Administrator.
- Reviews and edits all written materials.
- Maintains the Administrator's calendar and provides clerical support to executive team as required.
- Answers the telephone in a professional manner; screens calls, takes messages, directs calls appropriately.
- Sorts, logs and distributes all incoming mail; identifies mail that needs immediate attention.
- Prepares financial reports; department activities, travel, business expenses, etc.
- Maintains an organized, efficient filing system.
- Records, prepares and distributes meeting minutes.
- Orders supplies and printing weekly. Assists in cost containment through appropriate ordering and conserving of supplies and equipment.
- Interacts professionally with all visitors, within the department/office and with other departments.
- Demonstrates the ability to be flexible and organizes during stressful situations.
- Manages and operates equipment safely and correctly.
- Accepts other duties as assigned.
- Meets dress code standards; appearance is neat, clean and professional.
- Completes annual educational requirements.
- Maintains regulatory requirements.
- Maintains patient confidentiality at all times.
- Maintains confidentiality regarding administrative discussion and meetings.
- Reports to work on time and as scheduled, completes work within a designated time.
- Wears identification while on duty, uses computerized punch time system correctly.
- Completes in-services and returns in a timely manner.
- Attends annual review and in-services, as appropriate.
- Represents the organization in a positive and professional manner.
- Actively participates in performance improvement and continuous quality improvement (CQI) activities.
- Complies with all organizational policies regarding ethical business practices.
- Communicates the mission, ethics and goals of the facility, as well as the focus statement of the department/office.
- A High School Diploma or GED required.
- Business school, Associate’s degree or equivalent is a plus.
- 3-4 years of related experience.
- Must be proficient in MS Word, Excel, PowerPoint and the Internet.
- Excellent verbal and written communication skills required.
- Ability to communicate in English, both verbally and in writing.
- Additional languages preferred.
- Excellent presentation and interpersonal skills.
- A professional appearance and telephone manner is essential.
- Must be able to type 40-45 wpm.
- Knowledge of basic bookkeeping.
- Ability to transcribe from electronic means.
- Ability to operate office equipment.
Physical and Safety Requirements:
- For physical demands of position, including vision, hearing, repetitive motion and environment, see the following description:
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the position without compromising patient care.
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